Annual Meeting
The HCA Annual Meeting will be Wednesday, February 15th 7:30 p.m. at the Huntwick Club House.
Pizza and soft drinks will be served at 6:45 p.m. A ballot packet was delivered along with the
February Huntwick Herald. This ballot packet consists of the budget, the slate of volunteers for
the HCA Board, a proxy, and any other pertinent information. Please review the ballot packet and
plan to attend the HCA Annual Meeting. If you misplaced your ballot, please click here and you will
taken to the "Downloads" page. There you can download a ballot to print out.
Eligibility
Every homeowner in Huntwick is a member of the Huntwick Civic Association, Inc. Only one vote
per household will be counted.
Methods of Voting
By Ballot: You may cast your ballot in person at the Annual Meeting or absentee by submitting your
ballot to Jeff Miller, HCA Secretary, 5306 Olympia Fields, before 6:00 p.m. on Wednesday,
February 15, 2011.
By Proxy: You may assign your proxy to any Huntwick homeowner who will be in attendance at the
annual meeting. If you wish to execute your proxy, do not complete a ballot.
Propositions for Voting
Proposition #1 – Director Elections HCA Board of Directors
You may vote for six (6) directors. You may vote for the candidates put forward (listed below), as
submitted by the Nominating Committee, or you may write in your selections.
Note: Write-in candidates must be nominated/seconded on the floor during the Annual Meeting.
Candidates must accept the nomination in person (Annual Meeting) or in writing that he/she is
willing to serve if elected.
Director Candidates:
Tom Cochran
Mary Walker
Van English
Candace Alvestad
Bill Lindsey
Joan Alexander
Write In Candidate:______________
Proposition #2: 2012-2013 Operating Budget
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The Budget is presented in a simple format to better reflect how our budget works. Previously, we
grouped items only as either income or expenses. However, from a practical standpoint, we really
have two major income and expense categories within our Huntwick Civic Association (HCA)
Budget. Each has its own source of revenue and each has certain expenses which consume that
revenue.
Income/Expense Categories
The first, and largest, category is for security and trash pick-up. These major expenses are fully
paid by the Resident Service Fees which are charged and collected through your water bill each
month. The costs are contractual and the fee collection rate is approximately 99%, making this
sub-budget relatively easy to accurately project and balance.
The second category covers all other association obligations of HCA which includes our
Christmas luminaries. Money is collected and then used to pay for the candles, bags and sand.
While there is some variation in the number of orders each year, we have always collected enough
money to cover the related expenses, and in many years, a little extra. All other expenses in this
area are funded by annual Maintenance Fees (billed annually in November) and interest earned on
our cash reserve. The collection rate of the Maintenance Fees is approximately 90% and fairly
predictable. The interest earned is less predictable, particularly in rapidly changing interest rate
environments. Some of the expenses in this sub-budget, like grounds keeping, collection expense,
and Herald publication and distribution, are contractual and, therefore, predictable. Expenses like
Improvements and Maintenance, Deed Restrictions, and Sprinkler Repair can be potentially large
and rather more difficult to project. The remaining items in this sub-budget are moderately
predictable and small enough that even large variances have a small impact on the overall budget
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