2011 HCA Annual Meeting

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About Huntwick

Annual Meeting
The HCA Annual Meeting will be Wednesday, February 16th 7:30 p.m. at the Huntwick Club House. Pizza and soft drinks will be served at 6:45 p.m.  A ballot packet was delivered along with the February Huntwick Herald.  This ballot packet consists of the budget, the slate of volunteers for the HCA Board, a proxy, and any other pertinent information.  Please review the ballot packet and plan to attend the HCA Annual Meeting.  If you misplaced your ballot, please click here and you will taken to the "Downloads" page.  There you can download a ballot to print out.

Eligibility
Every homeowner in Huntwick is a member of the Huntwick Civic Association, Inc.  Only one vote per household will be counted.

Methods of Voting
By Ballot: You may cast your ballot in person at the Annual Meeting or absentee by submitting your ballot to Jeff Miller, HCA Secretary, 5306 Olympia Fields, before 6:00 p.m. on Wednesday, February 16, 2011.

By Proxy:  You may assign your proxy to any Huntwick homeowner who will be in attendance at the annual meeting.  If you wish to execute your proxy, do not complete a ballot.


Propositions for Voting

Proposition #1 – Director Elections HCA Board of Directors
You may vote for five (5) directors.  You may vote for the candidates put forward (listed below), as submitted by the Nominating Committee, or you may write in your selections.  Write-in candidates must be nominated/seconded on the floor during the Annual Meeting.  Candidates must accept the nomination in person (Annual Meeting) or in writing that he/she is willing to serve if elected.

Director Candidates:
Enrique Lima
Bob Warner
Wade Wendt
David Whiteside
Richard Zeller
Write In Candidate:______________

Proposition #2:  2011-2012 Operating Budget

The Budget is presented in a simple format to better reflect how our budget works.  Previously, we grouped items only as either income or expenses.  However, from a practical standpoint, we really have two major income and expense categories within our Huntwick Civic Association (HCA) Budget.  Each has its own source of revenue and each has certain expenses which consume that revenue.

Income/Expense Categories
The first, and largest, category is for security and trash pick-up. These major expenses are fully paid by the Resident Service Fees which are charged and collected through your water bill each month.  The costs are contractual and the fee collection rate is approximately 99%, making this sub-budget relatively easy to accurately project and balance.

The second category covers all other association obligations of HCA which includes our Christmas luminaries.  Money is collected and then used to pay for the candles, bags and sand. While there is some variation in the number of orders each year, we have always collected enough money to cover the related expenses, and in many years, a little extra.  All other expenses in this area are funded by annual Maintenance Fees (billed annually in November) and interest earned on our cash reserve.  The collection rate of the Maintenance Fees is approximately 90% and fairly predictable. The interest earned is less predictable, particularly in rapidly changing interest rate environments. Some of the expenses in this sub-budget, like grounds keeping, collection expense, and Herald publication and distribution, are contractual and, therefore, predictable.  Expenses like Improvements and Maintenance, Deed Restrictions, and Sprinkler Repair can be potentially large and rather more difficult to project. The remaining items in this sub-budget are moderately predictable and small enough that even large variances have a small impact on the overall budget

Proposition #3:  Amendment to the deed restrictions, the Revised and Amended Declaration, Article Eight, Section 3.

Now therefore, Article Eight, Section 3. “Leases” is hereby amended to be fully replaced and to read as follows:

Section 3.  “Leases”.  Leasing of a Lot within the Subdivision is prohibited except in strict compliance with all of the following:

(B)

Declaration, the Articles of Incorporation, and the By-Laws of the Association, and that any failure of the tenant to comply with the terms of these governing documents (as amended) shall be a default under the lease.

(C)

amount) is provided to the Association within 10 days of the effective date of the lease or any renewal of the lease.

(D)

tenant and owner is provided to the Association within 10 days of the effective date of the lease or any renewal of the lease.

(E)

(F)

manufacture or distribution of a controlled substance.

(G)

(H)

with the sole intent to lease the Lot.

Nothing herein is intended to alter, modify or amend the Revised and Amended Declaration, except as specifically provided hereinabove.

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