Annual Meeting
The HCA Annual Meeting will be Wednesday, February 17th 7:30 p.m. at the Huntwick Club House. Pizza and soft drinks will
be served at 6:45 p.m. A ballot packet was delivered along with the February Huntwick Herald. This ballot packet consists of the
budget, the slate of volunteers for the HCA Board, a proxy, and any other pertinent information. Please review the ballot packet and
plan to attend the HCA Annual Meeting.
Eligibility
Every homeowner in Huntwick is a member of the Huntwick Civic Association, Inc. Only one vote per household will be counted.
Methods of Voting
By Ballot: You may cast your ballot in person at the Annual Meeting or absentee by submitting your ballot to Jeff Miller, HCA
Secretary, 5306 Olympia Fields, before 6:00 p.m. on Wednesday, February 11, 2010.
By Proxy: You may assign your proxy to any Huntwick homeowner who will be in attendance at the annual meeting. If you wish to
execute your proxy, do not complete a ballot.
Propositions for Voting
Proposition #1 – Director Elections HCA Board of Directors
You may vote for six (6) directors. You may vote for the candidates put forward (listed below), as submitted by the Nominating
Committee, or you may write in your selections. Write-in candidates must be nominated/seconded on the floor during the Annual
Meeting. Candidates must accept the nomination in person (Annual Meeting) or in writing that he/she is willing to serve if elected.
Director Candidates:
Bill Lindsey
Maryanne Johnson
Page Greenwood
Greg Norwood
Joan Alexander
Jeffrey Miller
Write In Candidate:______________
Proposition #2: 2010-2011 Operating Budget
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The Budget is presented in a simple format to better reflect how our budget works. Previously, we grouped items only as either
income or expenses. However, from a practical standpoint, we really have three major income and expense categories within our
Huntwick Civic Association (HCA) Budget. Each has its own source of revenue and each has certain expenses which consume that
revenue.
Income/Expense Categories
The first and largest category is for security and trash pick-up. These major expenses are fully paid by the Resident Service Fees
which are charged and collected through your water bill each month. The costs are contractual and the fee collection rate is
approximately 99%, making this sub-budget relatively easy to accurately project and balance.
The second is for our Christmas luminaries. Money is collected and then used to pay for the candles, bags, and sand. While there
is some variation in the number of orders each year, we have always collected enough money to cover the related expenses, and in
many years, a little extra, which goes into the general account.
The third category covers all other association obligations of HCA. All expenses in this area are funded by annual Maintenance
Fees (billed annually in November) and interest earned on our cash reserve. The collection rate of the Maintenance Fees is
approximately 90% and fairly predictable. The interest earned is less predictable, particularly in rapidly changing interest rate
environments. Some of the expenses in this sub-budget, like grounds keeping, collection expense, and Herald publication and
distribution, are contractual and, therefore, predictable. Expenses like Improvements and Maintenance, Deed Restrictions, and
Sprinkler Repair can be potentially large and rather more difficult to project. The remaining items in this sub-budget are moderately
predictable and small enough that even large variances have a small impact on the overall budget.
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